This document contains all the information that you will need for Round
3 of the GXCC, which will be held in Heidelberg on 8 May 2021.
Each and every competitor, including WOW riders, MUST
belong to a Motorsport South Africa affiliated club, except competitors who
take out a one event club, regional or national license. GXCC is a MSA
affiliated club and club memberships can be taken out or renewed online as per
the processes below.
We are not affiliated to WOMZA and therefore WOMZA clubs
and licenses are not recognized for the purposes of our events.
In order to compete in any GXCC event you will need a license from
Motorsport South Africa.
Please download the event’s supplementary regulations
from the link below to see the various classes available, as well as the
licenses required for the respective classes:
licenses are accepted at our events and not WOMZA
To take out your MSA license please go to www.msaonline.co.za
For all license queries please contact Dorothy Tshabala on email@example.com or Carmen
Hill on firstname.lastname@example.org.
Alternatively, you can call them on 011 675 2220.
ALL LICENSES MUST BE TAKEN OUT ONLINE BEFORE THE DAY OF THE
without a valid MSA license will not be allowed to start the race!
You MUST send a copy of your license to email@example.com. Annual license
holders only need to send it once for the year. If you have not
sent yours yet, please do so. Day license holders must send their licenses before
WILL BE DONE ON THE DAY OF THE EVENT!
You MUST obtain an official race number from Carmen Hill
at Motorsport South Africa. Please email a copy of your license to firstname.lastname@example.org and request a
race number from her.
Your race number on Race Control must be the same as the race number
that you receive from MSA.
The event which will take place on 8 May is a combined regional &
club event (as are all of our other events). All entries must be done
online at www.racecontrol.co.za
by midnight on Thursday 6 May 2021.
Regional and club competitors, please
ensure that you enter the correct matching club and regional classes. On Race
Control under “Class 1” please enter the GXCC class that you wish to enter and
under “Class 2” please enter the Northern Regions class that you wish to enter.
For example: GXCC OR 1 Pro and NR OR 1 Pro
Club & WOW competitors can enter only
for GXCC club classes. Do not select a second class. On Race Control under
“Class 1”, please enter the class you wish to enter and leave “Class 2” empty.
ENTRIES WILL CLOSE
ON THURSDAY 6 MAY 2021 @ MIDNIGHT. LATE ENTRIES WILL INCURR A LATE PENALTYN FEE
need to send your MSA license (if you have not done so already) and proof of
payment to us. We don’t need your entry form, medical form or
self-scrutineering form. We already have that online.
Entry fees for the various classes are as follows:
Senior Motorcycles Entry Fees:
Regional & Club
Quad Entry Fees:
Regional & Club
Junior Motorcycle Entry Fees:
Regional & Club
Please make sure that you pay the correct entry fees.
Proof of payment must be sent to email@example.com.
Please use the riders name
and surname as reference.
Your entry will be confirmed once your payment reflects in our bank
Please see below our banking details:
You MUST complete the online self-scrutineering on Race
Control when you enter the race.
The MSA Technical Scrutineer WILL randomly conduct
searches and scrutineer 10% of all competitors.
MSA Compliant medical kits, including a medical board and a space
blanket can be purchased from us at R175 per kit.
Please email your proof of payment to firstname.lastname@example.org. Please use the rider’s name and
surname as reference. We cannot allocate payments with a reference
such as “Race Entry”.
Each and every person who will be at the venue must complete his/her own online Daily Screening
Questionnaire on the following link: https://forms.gle/A1FPXkxU1hAAFVuq8
Parents may complete the form on behalf of minor children.
This form will open
on Wednesday 5 May 2021 @ 08:00 and will close on Friday 7 May 2021 @ 17:00.
If you are NOT on the list, you will be required to complete a manual
form at the gate. This may take time and cause traffic congestion at the gate.
Therefore, please complete the online form before its closing time.
This form cannot be
printed and must be completed online.
Each rider may bring 5 pit crew members.
THAT NO SPECTATORS ARE ALLOWED!!!
DROP TO THE PITS
Herewith the pin drop to the pits:
YOU GET TO THE GATE
Once you get to the gate, the following will happen:
At the 1st Gazebo:
Your temperature will be taken.
Your temperature will be written next to your
name on the list.
You will receive your rider pack from the ladies
at the gate.
You will pay your R20 per person gate entry fee
(please bring cash).
If you order a medical kit, you can inform the
ladies at the gate, who will provide you with your medical kit.
At the 2nd Gazebo:
Your helmet tag will be scanned to check that it
corresponds with your bike.
PLEASE ENSURE THAT YOU GIVE OUR STAFF THE CORRECT NUMBER. DON’T
LEAVE OUT THE C, L OR J BEFORE THE NUMBER. INCORRECT TAG NUMBERS CAUSE MAJOR
Your race number on Race Control and on your
tag must be the same as the race number you received from MSA.
If you do not have a tag yet, you will be able
to purchase one at the 2nd gazebo for R100 (please bring cash).
You will sign a register confirming that your
tag and the numbers on your bike correspond.
All bulletins, race information, results and other important
information will be posted on the 2021 GXCC Telegram Group. YOU MUST BE
ON THIS GROUP!
Please ensure that you join the group by clicking on the following
The results will be posted on the Telegram Group as soon as possible
after the last competitor completed the event.
Once provisional results have been posted you have 30 minutes
to submit any queries, corrections and protests. Once the 30 minutes have
lapsed, we will not be able to change any results.
Prize giving will be held at the times as announced on the Telegram
Group on the day of the event.
WEAR YOUR MASK TO PRIZE GIVING! Should you not wear your mask, you will
be asked to leave the prize giving area immediately.
14. COVID PROTOCOLS
wear your mask at all times, especially when you leave your own pit area.
Sanitizer stands are available at Race HQ and in front of the toilets.
Only competitors and 1 crew member will be allowed in the line-up are.
you, your pit crew or any person associated with you fail to adhere to the
Covid protocols, you may receive a time penalty or be excluded
from the event.
alcohol may be consumed during the course the event!
will be confiscated and if you, your pit crew or any person associated with you
fail to adhere to this rule, you may receive a time penalty or be
excluded from the event.
Food and beverages will be for sale at the event.
Competitors and their service crew are welcome to camp in the pits, provided that all Covid
protocols are strictly adhered to.
Use Rooikraal Shooting Range as a landmark on Google Maps
to locate the nearest accommodation in the area.
Toilets will be available at the event.
You are not allowed to braai on an open fire at the event.
Should you have any queries or need our assistance, please be so kind
and contact us during office
hours only – Mondays to Fridays 08:00 – 17:00.
Our preferred method of communication is via email or whatsapp:
Whatsapp: 0817770411 (Miranda du Plessis – Club Secretary)
On the Friday before the event, we are on the road or at the farm and
our cell phone signal and data connection may be interrupted. As a result, we
will not be able to effectively attend to last minute queries. Therefore,
please send us your queries before 17:00 on Thursday 6 May 2021.
Find all the relevant links below: