Race

RIDER INFORMATION

This document contains all the information that you will need for Round 5 of the GXCC and Round 4 of the SA National Cross Country, which will be held in Delmas on 11 September 2021.

1.            CLUB MEMBERSHIP

Each and every competitor, including WOW riders, MUST belong to a Motorsport South Africa affiliated club, except competitors who take out a one event club, regional or national license. GXCC is a MSA affiliated club and club memberships can be taken out or renewed online as per the processes below.

We are not affiliated to WOMZA and therefore WOMZA clubs and licenses are not recognized for the purposes of our events.

2.            MSA LICENSE

In order to compete in any GXCC event (including the SA National Cross Country) you will need a license from Motorsport South Africa.

Please download the event’s supplementary regulations from the link below to see the various classes available, as well as the licenses required for the respective classes:

http://www.racecontrol.co.za/RaceDownloads.aspx?eventID=71123&Type=Normal  

Only MSA licenses are accepted at our events and not WOMZA licenses.

To take out your MSA license please go to www.msaonline.co.za

For all license queries please contact Dorothy Tshabala on dorothy@motorsport.co.za or Carmen Hill on carmen@motorsport.co.za. Alternatively, you can call them on 011 675 2220.

ALL LICENSES (INCLUDING ONE-EVENT-LICENSES) MUST BE TAKEN OUT ONLINE BEFORE THE DAY OF THE EVENT!

Competitors without a valid MSA license will not be allowed to start the race!

You MUST send a copy of your license to admin@gxccracing.co.za. Annual license holders only need to send it once for the year. If you have not sent yours yet, please do so. Day license holders must send their licenses before every event.

NO DOCUMENTATION WILL BE DONE ON THE DAY OF THE EVENT!

3.            RACE NUMBER

You MUST obtain an official race number from Carmen Hill at Motorsport South Africa. Please email a copy of your license to carmen@motorsport.co.za and request a race number from her.

Your race number on Race Control must be the same as the race number that you receive from MSA.

4.            RACE ENTRY

The event which will take place on 11 September is a combined national, regional & club event. All entries must be done online at www.racecontrol.co.za by midnight on Wednesday 8 September 2021.

National competitors:

-          If you are competing in the national event (national classes) only, then you need to enter for the SA National Cross Country 4 – Delmas only.

(Click on the link to enter: www.racecontrol.co.za)

-          If you are competing in the national, regional & club event (national, regional & club classes), then you need to enter for the SA National Cross Country 4 – Delmas and for GXCC 5 – Delmas.

Regional & Club competitors (including WOW):

-          Regional and club competitors, who will not be competing in the national classes need to enter for GXCC 5 – Delmas.

(Click on the link to enter: www.racecontrol.co.za)

-          Regional and club competitors, please ensure that you enter the correct matching club and regional classes. On Race Control under “Class 1” please enter the GXCC class that you wish to enter and under “Class 2” please enter the Northern Regions class that you wish to enter. For example: GXCC OR 1 Pro and NR OR 1 Pro

-          Club & WOW competitors can enter only for GXCC club classes. Do not select a second class. On Race Control under “Class 1”, please enter the class you wish to enter and leave “Class 2” empty.

ENTRIES WILL CLOSE ON WEDNESDAY 8 SEPTEMBER 2021 @ MIDNIGHT. LATE ENTRIES WILL INCURR A LATE PENALTYN FEE OF R100.

You only need to send your MSA license (if you have not done so already) and proof of payment to us. We don’t need your entry form, medical form or self-scrutineering form. We already have that online.

5.            ENTRY FEES

Entry fees for the various classes are as follows:

Please make sure that you pay the correct entry fees.

Although Race Control may indicate a combined Regional & Club entry as R800 and a National entry as R1,400, competitors who compete in the national, regional and club classes will only pay R1,400.00 for senior competitors and R700.00 for junior competitors.

Proof of payment must be sent to admin@gxccracing.co.za. Please use the riders name and surname as reference.

Your entry will be confirmed once your payment reflects in our bank account.

Please see below our banking details:

6.            SELF-SCRUTINEERING

You MUST complete the online self-scrutineering on Race Control when you enter the race.

The MSA Technical Scrutineer WILL randomly conduct searches and scrutineer 10% of all competitors.

7.            MEDICAL KITS

MSA Compliant medical kits, including a medical board and a space blanket can be purchased from us at R175 per kit. Please note that the medical kit does not contain pain killers, paper and a pencil.

Please email your proof of payment to admin@gxccracing.co.za. Please use the rider’s name and surname as reference. We cannot allocate payments with a reference such as “Race Entry”.

Medical kits can be collected at Race HQ on the day of the event.

8.            COVID SCREENING

Each and every person who will be at the venue must complete his/her own online Daily Screening Questionnaire on the following link: https://forms.gle/Fvnqe8TxwQ3E1Dta9 Parents may complete the form on behalf of minor children.

This form will open on Wednesday 8 September 2021 @ 08:00 and will close on Friday 10 September 2021 @ 17:00.

If you are NOT on the list, you will be required to complete a manual form at the gate. This may take time and cause traffic congestion at the gate. Therefore, please complete the online form before its closing time.

This form cannot be printed and must be completed online.

Each rider may bring 5 pit crew members.

PLEASE NOTE THAT NO SPECTATORS ARE ALLOWED!!!

9.            PIN DROP TO THE PITS

Herewith the pin drop to the pits: https://goo.gl/maps/x3XGV5dYHzBf89A2A   

10.       WHEN YOU GET TO THE GATE

Once you get to the gate, the following will happen:

At the 1^st Gazebo:

-          Your temperature will be taken.

-          Your temperature will be written next to your name on the list.

-          You will receive your rider pack from the ladies at the gate.

-          You will pay your R20 per person gate entry fee (please bring cash).

At the 2^nd Gazebo:

-          Your helmet tag will be scanned to check that it corresponds with your bike.

-          PLEASE ENSURE THAT YOU GIVE OUR STAFF THE CORRECT NUMBER. DON’T LEAVE OUT THE C, L OR J BEFORE THE NUMBER. INCORRECT TAG NUMBERS CAUSE MAJOR TIMING ISSUES!

-          Your race number on Race Control and on your tag must be the same as the race number you received from MSA.

-          If you do not have a tag yet, you will be able to purchase one at the 2^nd gazebo for R100 (please bring cash).

-          You will sign a register confirming that your tag and the numbers on your bike correspond.

11.       ELECTRONIC NOTICE BOARD

All bulletins, race information, results and other important information will be posted on the 2021 GXCC Telegram Group.

Please ensure that you join the group by clicking on the following link:

https://t.me/joinchat/UmkZ25Kb3WQnotVu

12.       GPS ROUTES FOR NATIONAL COMPETITORS

In terms of the regulations, it is compulsory for every national competitor to compete with a Garmin GPS.

The track’s GPS routes MUST be downloaded onto your GPS before you start the race. National competitors will be able to download the GPS routes at Race HQ on the following dates and times:

Friday, 10 September 2021 from 15:00 to 17:00

Saturday, 11 September 2021 from 06:00 to 10:00

13.       STICKERS FOR NATIONAL COMPETITORS

Each national competitor will receive a sticker with the SA National Cross Country Logo on it (see example below). This sticker MUST be placed anywhere on your front number plate.

NATIONAL COMPETITOR

The purpose of this sticker is to identify you as a national competitor and to ensure that you do the required amount of laps for the national event and not be unnecessarily time barred.

14.       RACE FORMAT

The race format will be DIFFERENT than the previous round in Modimolle.

The race format for national, regional & club competitors will be as follows:

Junior National Competitors:

-          All junior national competitors will start in a mass start in the first gate before the club & regional classes.

-          Junior national competitors will get a gate pick in accordance with their overall national standings.

-          Junior national competitors must complete 7 laps. Each lap is about 15km.

-          The junior national, regional & club race will start at 08:00.

Senior Motorcycle National Competitors:

-          There will not be any time trial for national competitors.

-          Senior national motorcycle competitors will start in a mass start, 20 competitors per gate, in the first gates before the club & regional classes.

-          Senior national motorcycle competitors will get a gate pick in accordance with their overall national standings.

-          Senior national motorcycle competitors must complete 6 laps. Each lap is about 50km. There will not be an A-Loop and a B-Loop. You will race the normal GXCC senior loop only.

-          Senior national motorcycle competitors will have a compulsory decontrol of 15 minutes after the senior national leader has completed 4 laps.

-          The senior national, regional & club race will start at 12:00.

Junior Club & Regional Competitors:

-          You will start in the respective GXCC classes as always. You will get a gate pick in accordance with your GXCC standings.

-          Your race format will not be the normal 2-hour format. You will complete a maximum of 6 laps. Each lap is about 15km.

-          Your race will start at 08:00.

Senior Motorcycle Club & Regional Competitors:

-          You will start in the respective GXCC classes as always. You will get a gate pick in accordance with your GXCC standings.

-          Your race format will not be the normal 3-hour format. You will complete a maximum of 4 laps. Each lap is about 50km.

-          Your race will start at 12:00.

Senior Quad Competitors

-          You will start in the respective GXCC classes as always. You will get a gate pick in accordance with your GXCC standings.

-          Your race format will not be the normal 3-hour format. You will complete a maximum of 4 laps. Each lap is about 50km.

-          Your race will start at 08:00.

15.       RESULTS

The results will be posted on the Telegram Group as soon as possible after the last competitor completed the event.

Once provisional results have been posted you have 30 minutes to submit any queries, corrections and protests. Once the 30 minutes have lapsed, we will not be able to change any results.

16.       PRIZE GIVING

Prize giving will be held at the times as announced on the Telegram Group on the day of the event.

YOU MUST WEAR YOUR MASK TO PRIZE GIVING! Should you not wear your mask, you will be asked to leave the prize giving area immediately.

17.       COVID PROTOCOLS

You MUST wear your mask at all times, especially when you leave your own pit area. Sanitizer stands are available at Race HQ and in front of the toilets.

Only competitors and 1 crew member will be allowed in the line-up are.

Should you, your pit crew or any person associated with you fail to adhere to the Covid protocols, you may receive a time penalty or be excluded from the event.

18.       ALCOHOL

No alcohol may be consumed during the course the event!

Alcohol will be confiscated and if you, your pit crew or any person associated with you fail to adhere to this rule, you may receive a time penalty or be excluded from the event.

19.       FOOD & BEVERAGES

Food and beverages will be for sale at the event.

20.       CAMPING

Competitors and their service crew are welcome to camp in the pits, provided that all Covid protocols are strictly adhered to.

21.       ACCOMMODATION

You can use Red Star Raceway as the nearest landmark to book accommodation.

22.       TOILETS

Toilets will be available at the event.

23.       FIRES

You are not allowed to braai on an open fire at the event.

24.       GENERAL

Should you have any queries or need our assistance, please be so kind and contact us during office hours only – Mondays to Fridays 08:00 – 17:00.

Our preferred method of communication is via email or whatsapp:

Email: admin@gxccracing.co.za

Whatsapp: 0817770411 (Miranda du Plessis – Club Secretary)

On the Friday before the event, we are on the road or at the farm and our cell phone signal and data connection may be interrupted. As a result, we will not be able to effectively attend to last minute queries. Therefore, please send us your queries before 17:00 on Thursday 9 September 2021.

25.       LINKS

Find all the relevant links below: